Preparing for Leave

My wife and I are expecting our second child in just a few weeks, which means that I am gearing up for a new and chaotic phase of life. As a part of the preparation, I’m doing everything I can to keep things running smoothly for student programs in the Scholars’ Lab while I’m out. I set up a process for doing so when I took leave two years ago for our first child, so I’m not exactly working from scratch. Here’s how I’m preparing for my leave this time around to make things easier for my coworkers who will be keeping things going in my absence.

Give notice early

Everyone has different interlocking reasons for when they give notice to their team. Those reasons might be medical, personal, or professional. Given my own particular circumstances, I let my immediate collaborators in the Scholars’ Lab know fairly early, several months before I would be out. With this knowledge well in advance of the due date, my collaborators knew that I was taking steps to accommodate my absence. I also notified students who would be impacted. The dates I chose to take these steps were selected carefully in conversation with my supervisor, who helped me decide who needed to know and when.

Identify areas of responsibility

One of the first tasks in preparing to unplug for two months was to list my tasks, differentiating between major ongoing initiatives and smaller one-off items. This process helped me to create a to-do list such that I can make progress on my leave in a controlled manner. Otherwise, one can get lost in an anxiety spiral feeling like there is already more to do. I identified the Praxis Program, the DH Fellowship Committee, and our summer programs as primary initiatives in need of continuity.

Wrap up what I can

For smaller projects, I sprinted over the past two months to finalize whatever I could. Rather than working with a particular student on a weekly basis, for example, I set a date for a multi-hour meeting where we could make significant progress on their project. I set early writing goals for myself to meet deadlines in advance. And I took advantage of the slow down between semesters as space in which I could get ahead.

Establish points of contact for what I can’t

Some projects and initiatives will inevitably roll over through my leave. Working through my list, I worked with my supervisor and coworkers to identify people whom might be willing to take on specific pieces of my work. This process always involved asking my collaborators a series of questions: what do they need to feel comfortable? What can they do? What do they feel uncomfortable with? Who else might make sense for particular tasks?

Document everything

So much of the work I do exists in my head. Workflows, points of contact, procedures, norms. I tried to write as much of this down as possible so that someone stepping in would know exactly what to do and when. Winnie E. Pérez Martínez has been exceptional at working on this with me as a student worker, especially in regard to clarity and formatting. Winnie has a special talent for taking an enormous brain dump from me and assembling it into a coherent, less intimidating guide. I have learned a lot from her!

Put guardrails on future commitments

If possible, I tried to stop planning major commitments that would take place a couple weeks before the due date. At the very least, when I agreed to something, I made it clear that I might unexpectedly withdraw with little notice. I am also giving a couple weeks buffer before scheduling new commitments after I return in April. After all, babies have their own schedules in mind, and postpartum life is enormously challenging and complex. It’s impossible to know what our lives will be like for the next several months, and I tried to be honest about these facts with everyone involved.

Caveats

Everyone deserves the time and energy that parental leave allows to refocus on their personal life and meet the needs of a difficult transition. Everyone deserves coworkers kind enough to help them make space for their family. But I also know this is not the norm. I am enormously fortunate and privileged to have such support. That being said, I hope that what I’ve outlined above can be helpful even for those who do not possess such a robust support system. In those cases, this post might offer a rough guide for how to advocate, push back, and find small space for what you need in infrastructure that might not otherwise allow it.